While you might be tempted to say that coffee is the one liquid your office relies on most for productivity, efficiency, and overall success, it’s probably second to printer ink, to be honest. Used (and also wasted) more often, few things in your list of office expenses cost as much as printer ink and toner do, pound-for-pound. That’s why it’s important to pay close attention to several key factors when determining your actual print cost per page, in order to make sure you’re not only maximizing your output and productivity, but taking advantage of savings where possible by eliminating excess waste and overspending.
Analyzing Workflow/Print Management
First off, how many printers, copiers, and multifunction printers do you have in your office? Are they all necessary? Do you need to upgrade your fleet of machines? What is the direction of workflow and what gets printed where, among these machines? Is it all necessary? Does it matter if it’s printed in black ink or in color? How high does the resolution of the print have to be? Would your office benefit from cloud-based document management to help avoid printing unnecessary hard copies? Do you ever lose valuable time when machines go down? Who performs that work? Who performs preventive maintenance to ensure that your machines are working at optimal levels to ensure efficiency and productivity?
The Cost of Consumables
While the cost of consumables such as ink, toner, and paper are surely high, how odd is it that many office managers or small business owners have no idea how much they’re truly spending on printing? Have you ever run out of ink, looked for more, and found boxes full of ink that your printer can’t use? Are you ordering too much of one type of ink and not enough of your most frequently used inks? How much money do you have tied up in overstocked ink?
Trust a Professional and Save Time & Money
Obviously, many offices can’t answer all these questions — yet they must in order to be responsible, accountable to the bottom line, and most of all, successful.
Superior Document Solutions can help you address all these issues and more in order to have your office working at peak productivity, saving time and money at every opportunity, and eliminating unnecessary output.
Once you call, our process begins with a comprehensive analysis of your business needs, your current equipment, your workflows, and everything else to determine what’s vital to your daily operations. With that information, we can provide proactive measures to ensure efficient operation, service, and supply usage. No matter if you’re a small business or a large company, Superior Document Solutions can develop a custom managed print services and document management solution for you and your team today.