HIPAA Compliant Digital Records Management

Passed into law in 1996, The Health Insurance Portability and Accountability Act (HIPAA) created standards for the protection and privacy of individuals’ personal health information (PHI), including electronic protected health information (ePHI.)


The HIPAA Privacy Rule

The HIPAA Privacy Rule forbids the unauthorized disclosure of PHI and establishes safeguards to protect the privacy of this information among healthcare providers and any of their authorized associates. PHI/ePHI includes (but is not limited to) names, addresses, birth dates, social security numbers, health or mental status, type of care provided, and any payment information that may identify the patient.


PHI/ePHI Storage

Physical copies of medical records must be stored in such a way as to properly protect them from a breach. ePHI must be stored according to the HIPAA Security Rule and adhere to physical, administrative, and technical requirements to prevent unauthorized access, including:

  • Employees must adhere to rules and protocols to ensure data privacy and safety.
  • Health records must remain available, yet private and secure
  • Protection systems must be created to prevent unauthorized use or prohibited release of data
  • Defense strategies must be engineered and executed to eliminate potential security threats.


What Does It Mean for Your Business?

Businesses and organizations converting and storing PHI/ePHI are faced with layers of security policies, standards, and regulations. In order to stay HIPAA compliant, your business must implement a series of proper conversion standards, policies, and procedures. Ensure your business is always offering responsible communication and maintaining simple access to digital records while maintaining HIPAA compliance by partnering with Superior Document Solutions.


Let Superior Document Solutions Help Your Business Maintain HIPAA Compliance

Don’t risk non-compliance or breach of privacy for your clients! Prevent sensitive information from being mishandled or improperly stored in your document conversion and storage processes. Partner with the professionals who are experts in handling and storing sensitive information. From digital conversion solutions to outsourced processing, storage, and more, Superior Document Solutions can help you improve your organization’s document management system while maintaining HIPAA compliance. Let us help you integrate the latest technology into your current document management system—and our solutions are always scalable to meet your changing needs. We invite you to check out our case studies to read what some of our other clients have to say and then give us a call at 770-446-5325 or contact us through our online form today!


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