Conserving to Save Money… and the Environment

Nowadays, it’s become more important than ever to reduce the environmental impact of the workplace, and of our businesses, as a whole. While most business owners might think that it would be expensive to reduce their global environmental footprint is, it doesn’t necessarily need to be. Starting with the basics, first consider what will have the quickest or greatest impact for the least amount of immediate cost and effort. That usually means changing a current practice or procedure, which usually costs nothing. Here are a few things you can begin to implement in your workplace to begin to make a difference.


By far, paper is probably either your largest expense, greatest source of waste, or perhaps even both. Listen, there’s no arguing that paper is a necessary evil in the office. No matter how much you try and go paperless, you’re always going to have to maintain some hard copy printing capabilities, but that doesn’t mean you can’t make significant environmental changes in the meantime. Switching to paper that’s either sourced sustainably or comes from recycled materials can make a huge difference. Employing the use of recycle bins and a recycling service are also great ways to reduce unnecessary waste around the office.

Ink/Toner Cartridges

Since we’re on the subject of recycling, it’s definitely worth it to discuss your current procedure for used ink and toner cartridges. This is a perfect example of a small change that doesn’t affect your office’s effort or procedure, but can yield significant waste reduction opportunities. Ask your ink vendor for more details on how to participate in their ink and toner cartridge collection and recycling program. Sometimes they even offer discounts or rebates for participating in the program, in addition to picking the spent cartridges up from your office.

Change of Process

Another way to minimize environmental impact as an office is to reconsider your process and procedure for everything you do with your MFPs. For example, to reduce paper waste, among other things, you could eliminate unnecessary forms and documents, share printed copies at meetings, and print double-sided copies when possible. When it comes to energy consumption, you should also consider configuring your MFP’s timer settings to automatically turn the device off or enter a sleep mode after office hours. Because even though your MFP isn’t in use, chances are, it’s probably still on and using power when it doesn’t have to be.

While it takes work to establish a culture of reducing, reusing, and recycling, it’s vital, not only to the health and wealth of your business and its bottom line, but to the environment, as a whole. If you’re interested in the greater good and have more questions about how to begin conserving resources and saving money in the workplace, contact the print management and document solution pros at Superior Document Solutions. They’ll consult with you to provide a comprehensive report to help you get to where you want to be in your journey toward sustainability.

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